AiOS · Playbooks
Standardized Playbooks for teams using their own secure GenAI tools
Structured workflows, prompts, examples, and verification checks your team uses inside its own approved GenAI tools. No software to install. No data uploads. No vendor cloud.
Impact gap
The impact gap
AI adoption is widespread. Turning it into consistent, governed impact is the harder part.
- 88%
- of surveyed organizations report using AI in at least one business function.
- 5%
- of companies are achieving AI value at scale.
- 362
- documented AI incidents in 2025, up from 233 in 2024.
Sources: McKinsey & Company, The State of AI 2025; BCG, Closing the AI Impact Gap; Stanford HAI, 2026 AI Index Report.
The gap
Access + Experimentation ≠ Impact
Tools and room to experiment aren’t enough. Teams need structured workflows that make GenAI use consistent, useful, and safe.
Impact
The target state: teams using GenAI in real work with shared standards, verification, and confidence in what moves forward.
The Missing Middle
Playbooks fill this gap: structured workflows, prompts, verification, and data-handling guidance your team uses inside its own approved GenAI tools.
Access + experimentation
Most organizations have tools and permission to try them. But quality varies, mistakes repeat, and no one is quite sure what good looks like.
The shift
From ad-hoc AI use to structured workflows
Here’s what changes when a team uses AiOS Playbooks to guide real work.
From
To
Ad-hoc prompts — everyone their own way
One shared workflow per task
Quality depends on the person
Quality built into the steps
Review happens after the fact, if at all
Verification built into the workflow
Sensitive data handled by gut feel
Redaction and data-use guidance built into each workflow
Trial and error with each new tool
Workflows survive model and tool changes
Works with your stack
Use the GenAI tools you already trust.
Playbooks describe the work, not the tool. Whether your team uses ChatGPT Enterprise, Microsoft Copilot, Claude, Gemini, or an approved internal environment, the workflow stays the same.
Maturity
Manual
Assisted
Embedded
Agentic
Typical stack
Excel, email, browser + ChatGPT or Claude in a tab
Microsoft 365 + Copilot / Google Workspace + Gemini
Workday / SAP / Salesforce with native AI
Copilot Studio / Vertex AI Agents / custom agent platform
How the Playbook is used
A person runs each step manually, following the Playbook as their guide. They copy prompts into a chat tool and verify outputs against the Playbook's checks.
A person runs each step inside their everyday apps, guided by the Playbook. They paste its prompts into Copilot or Gemini in the sidebar and verify outputs in-context.
The suite's native AI runs the steps it supports, configured against the Playbook where possible. A person handles the remaining steps and verifies outputs.
An agent runs most steps autonomously, configured from the Playbook as its spec. A person approves key decisions and handles the steps the agent can't.
Manual
Excel, email, browser + ChatGPT or Claude in a tab
How the Playbook is used
A person runs each step manually, following the Playbook as their guide. They copy prompts into a chat tool and verify outputs against the Playbook's checks.
Assisted
Microsoft 365 + Copilot / Google Workspace + Gemini
How the Playbook is used
A person runs each step inside their everyday apps, guided by the Playbook. They paste its prompts into Copilot or Gemini in the sidebar and verify outputs in-context.
Embedded
Workday / SAP / Salesforce with native AI
How the Playbook is used
The suite's native AI runs the steps it supports, configured against the Playbook where possible. A person handles the remaining steps and verifies outputs.
Agentic
Copilot Studio / Vertex AI Agents / custom agent platform
How the Playbook is used
An agent runs most steps autonomously, configured from the Playbook as its spec. A person approves key decisions and handles the steps the agent can't.
Start where you are: the Playbook your team follows today is the same workflow that can support more advanced internal GenAI use later. AGASI does not need to process your data.
Inside a Playbook
Every Playbook is a complete structured workflow
Not software, and not just a collection of prompts. Each Playbook combines workflow steps, copy-ready prompts, verification checks, data-handling guidance, and safe sample materials into one standard.
Example — from the HR / People function
HR03 — Screening & Candidate Shortlisting
Extract evidence from candidate materials, generate summary cards, and produce a criteria-linked shortlist with risk flags.
CONTEXT You will be provided with the following source documents: 1. Must-Have Criteria 2. Candidate Resumes 3. Screening Notes TASK For each candidate, extract specific, verbatim quotes or concrete facts from their application that relate to each must-have criterion. Produce an Evidence Extraction Table mapping every candidate to every criterion. OUTPUT FORMAT Use a markdown table with the following columns: - **Candidate** — candidate identifier - **Criterion** — the must-have criterion being assessed - **Evidence** — verbatim quote or specific fact from the application - **Source** — which document the evidence comes from (resume, cover letter, screening notes) - **Strength** — [Strong / Partial / No Evidence] Include one row per candidate-criterion pair. If no evidence exists for a criterion, enter "No evidence found" in the Evidence column and "No Evidence" in the Strength column. CONSTRAINTS Do not infer or assume qualifications not explicitly stated in the source materials. Do not paraphrase — use verbatim quotes where possible. Do not include personally identifiable contact details in the output.
CONTEXT You will be provided with an Evidence Extraction Table and the original candidate resumes it was derived from. TASK Compare each evidence entry in the table against the original source document. Flag any entry where the quoted evidence cannot be found in the source, is materially paraphrased, or is attributed to the wrong candidate. OUTPUT FORMAT Return a markdown table with columns: - **Candidate** — candidate identifier - **Criterion** — the criterion in question - **Status** — [Confirmed / Corrected / Removed] - **Note** — explanation of any correction or removal CONSTRAINTS Do not add new evidence that was not in the original extraction. Only confirm, correct, or remove existing entries.
CONTEXT You will be provided with a Verified Evidence Table that maps each candidate’s application evidence to the must-have criteria for the role. TASK For each candidate, generate a summary card that consolidates the evidence into a concise profile. Each card should state the candidate’s overall strength against the criteria, highlight the strongest evidence, and note any criteria with weak or missing evidence. OUTPUT FORMAT For each candidate, use this structure: ### [Candidate Identifier] - **Overall Fit**: [Strong Fit / Moderate Fit / Weak Fit] - **Strongest Evidence**: 2–3 bullet points citing the most compelling criterion-evidence pairs - **Gaps or Weak Areas**: 1–2 bullet points noting criteria with Partial or No Evidence ratings - **Screening Note**: One sentence summarizing the recruiter’s overall impression EXAMPLE ### Candidate A - **Overall Fit**: Strong Fit - **Strongest Evidence**: - Technical Skills: "Led migration of three legacy systems to cloud infrastructure" (Resume) - Experience: "8 years in enterprise platform engineering" (Resume) - **Gaps or Weak Areas**: - Core Competencies: No evidence of stakeholder management experience - **Screening Note**: Strong technical profile with a gap in stakeholder-facing experience. CONSTRAINTS Do not introduce qualifications or evidence not present in the Verified Evidence Table. Do not rank or recommend candidates — summary cards are descriptive only.
HR / People — projected impact
Start in hours, not months. 18 HR workflows. ~100 hours back per full cycle.
Projected for HR teams using AiOS Playbooks across hiring, operations, development, and governance. Savings come from structured workflows and reusable prompts.
- 18
- end-to-end workflows, from hiring through governance
- ~100
- hours saved each time the team runs the full set
- 50%
- faster than doing the same work without a Playbook
Note: Figures are directional, based on one full pass through each of the 18 workflows. Real savings vary with team size, volume, and how mature your current process is.
How teams adopt Playbooks
One journey, three phases
Each phase builds on the last.
Align
Shared standard
"Set a common standard of what good looks like."
Adopt the Playbooks as your team's shared standard for what good prompting looks like, what strong output includes, and what to check before work moves forward.
Enable
Structured learning
"Build capability around the standard, not around trial and error."
Use the Playbooks as practical learning tools for self-paced study or instructor-led Labs. Steps guide the session, prompts drive the exercises, and examples show the target standard.
Stay Current
Living resources
"Stay current as AI evolves, without rebuilding from scratch."
The Playbooks are living resources that evolve with models, tools, and best practices. What your team adopts today stays useful because the system improves over time.
Get started
Explore the Playbooks
HR / People is live in preview. Explore workflows, prompts, verification, data handling, and samples. Other functions are on the way.